Contest announced for the designation of postal operator to provide universal services - UKE

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Contest announced for the designation of postal operator to provide universal services


2014-12-30
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On 30 December 2014, the President of the Office of Electronic Communications announced a contest for the designation of postal operator to provide universal services in the years 2016-2025.

 

Pursuant to the provisions of the Postal Law Act, on 30 December 2014 the President of UKE announced in nationwide daily newspaper ("Rzeczpospolita") and at the UKE's BIP (Public Information Bulletin) website a contest for the designation of postal operator to provide universal postal services.

On the date of publishing the announcement the contest starts, in order to select the postal operator that shall provide universal postal services (domestic and foreign), as specified in the Postal Law Act. Obligations of the new operator will cover the period of 10 years - from 1 January 2016 to the end of 2025. Currently, "Poczta Polska S.A." is the operator designated under the Postal Law Act. It statutory duties end on 31 December 2015.

"The Postal Law requires the President of UKE to announce a contest for a new operator designated to provide universal postal services by the end of this year. All interested operators are invited to submit their offers to the seat of UKE by 14 April 2015. Then, all the offers will be examined and evaluated by the Selection Committee appointed by the President of UKE. We would like to select the new operator in the middle of 2015, to give it some time for preparing its organisation to the task starting in January 2016."- said Karol Krzywicki, the Deputy President of UKE.

The contest is open to the postal operators that have economic and technical capabilities allowing them to perform tasks of the operator of universal postal services, including at least the following elements:

1) a network of post offices,
2) a network of distribution centres,
3) transportation means,
4) business organisation,
5) financial liquidity.

Detailed requirements for fulfilling the conditions are specified in the contest documentation, which is available for all interested parties in the seat of the Office of Electronic Communications.

"The obligation to provide universal postal services involves not only the offer of posting letters and packages, domestic and foreign. It also includes the task of providing customers with an adequate access to these services through a network of postal offices properly distributed throughout the country, as well as receiving and delivering postal items at least 5 days a week, and meeting quality and affordability requirements. This obligation involves also providing postal services to persons with disabilities or those living in areas where profitability of postal services is not guaranteed. The responsibilities of the designated operator also include a number of tasks related to the continuity of universal postal services, activities in case of emergency and crisis situations, or tasks contributing to the national defence and security" - adds Krzywicki.

According to the regulations, the contest will be conducted in two stages. In the first stage, the Selection Committee will evaluate, analyse and verify the offers of the contest participants basing on documents and information contained in the submitted offers, as well as on the data available to the President of UKE ex officio. At this stage, the Committee will assess whether the participant "meets" or "does not meet" the conditions set out in the contest announcement and documentation. If the offer meets all the conditions, it will pass to the second stage of the contest procedure, during which the Committee will award points to each offer, taking onto account specified criteria. The following criteria will be assessed:

1)    the continuity of providing universal postal services,
2)    the ability to guarantee required parameters of delivering the postal items and availability of postal universal services,
3)    cost of providing universal postal services declared by the postal operator,
4)    the ability to ensure the profitability of universal services,
5)    the ability to perform the responsibilities of the operator of universal services, including tasks contributing to the national defence and security and to the public safety and order,
6)    economic and technical capabilities to perform tasks of the operator of universal postal services.

Taking into account the current condition of the postal market, the President of UKE has not set a qualifying minimum. The offers will be ranked on the basis of awarded points, taking into account the final score, i.e. the sum of all points awarded to offers for each assessed criterion. When two or more offers have the same total score, then the number of points awarded for the continuity of providing universal postal services shall be the determining factor.

"During the works on the contest documentation, the President of UKE has consulted the concept of the contest with interested operators and industry organizations. Positions presented during the consultations are published at the UKE website. We have also consulted selected public authorities, to whom the designated operator shall provide tasks determined in the law. Moreover, we have conducted a public opinion survey to know the preferences of individual and institutional customers. In our opinion, it enabled us to match the requirements for the operator and assessment techniques with the needs of postal service users to the highest extent possible. For example, 98% of customers indicated that to post a consignment they go to an office of a postal operator. 75% of institutional customers do the same. The vast majority of users of postal services (86% of individual and 87% of institutional users) is satisfied with the timeliness of postal deliveries. Both groups of responders gave the lowest score to the prices of postal services (only 20% of individual and 29% of institutional and commercial customers are satisfied with the price of letters) "- says Karol Krzywicki.

The results of the contest will be announced by displaying them at the seat of the Office of Electronic Communications - ul. M. Kasprzaka 18/20, Warsaw, Poland, and by publishing them at UKE's BIP website (www.uke.gov.pl).

The President of UKE shall, by a decision, consider the contest unresolved, when:

1)  no postal operator enters the contest within the period specified in the announcement;
2)  none of the postal operators meets the requirements of the bidding process;
3)  none of the postal operators is able to ensure fulfilling specified tasks of the designated operator.

Information that the contest has been deemed unresolved shall be displayed at the seat of the Office of Electronic Communications and published at UKE's BIP website.

The President of UKE, ex officio or at the request of a contest participant, submitted within 21 days of announcing the contest results, shall cancel the contest by its decision, in case of flagrant violation of the law. Cancellation of the contest results shall be a basis for resuming the contest proceedings.

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